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COVID-19 Update for Holy Family College - Additional Strategies

Posted On March 17, 2020

To all members of the Holy Family College Community:

The situation with the Coronavirus COVID-19 pandemic continues to evolve rapidly. The Governor of Wisconsin and the Wisconsin Department of Health Services issued an order today that instructs all public and private schools and institutions of higher education to close for instructional and extracurricular activities as of 5:00 pm on Wednesday, March 18.

In compliance with this order, President’s Cabinet has made the decision to implement the following additional strategies beginning Thursday, March 19 and continuing through Monday, April 13 (this end date may be extended if a subsequent order has not been issued to allow us to resume regular operations):

  1. All employees who can do so will be required to work from home during this period. This includes faculty and staff, both salaried and hourly. Each President's Cabinet member will work with employees in their areas to identify positions/work that is essential to maintaining necessary operations of the College and must be completed on-campus. Employees whose position/work is deemed essential to maintain necessary operations of the College will work with their supervisors to assess if all or part of their work will be required to be on-campus. Additionally, supervisors of employees that must work on-campus will be flexible in scheduling on-campus work as is reasonable. Employees whose position/work is deemed to be able to be completed from home will work with supervisors to identify the most effective ways for work to be completed from home. This may include creative approaches to coming to campus to return finished work projects and taking home additional work projects.

  2. All employees (both salaried and hourly) will be paid for their typical work schedule during this period from March 19 through April 13 in order to ensure that all are assured (especially hourly employees) of receiving their typical pay amount during this time. This decision may need to be altered past April 13 as the situation continues to evolve.

  3. Students are not allowed to work in any on-campus positions during this period. However, HFC Works student workers will be credited for the weekly 10 hours of work requirement to continue to receive the tuition-credit as outlined in this program without interruption for the period beginning Monday, March 16 and continuing through Monday, April 13.

  4. Access to campus buildings will be restricted to employees whose work must be completed on-campus and for periodic pick-up and drop-off of materials needed to continue work from home. All entrances to all campus buildings will remain locked at all times. This means main buildings will remain closed for student-to-student, faculty-to-student, and staff-to-student interactions. Additionally students approved to remain in on-campus housing will be moved to Chiara Hall and will only have access to that building (students with questions regarding on-campus housing should contact Rachel Fischer, Dean of Students, at Rachel.Fischer@holyfamilycollege.edu). We will suspend the offering of Mass and all group prayer during this period.

  5. Faculty are asked to continue using the E-alert system and all practices related to notifying our Student Success Team (who will continue their work remotely) regarding student issues that come to their attention. Additionally, the official date to withdraw from courses has been extended to March 26.

  6. Decisions regarding College operations past April 13 will be communicated no later than April 3. All students, faculty, and staff are reminded to check their College email regularly for further updates. We also will post decisions on this web page www.holyfamilycollege.edu/coronavirus (which also can be accessed via a link from www.holyfamilycollege.edu). We will continue to send messages “to check your email” when decisions are announced on our RAVE alert system and on our College Facebook page.

  7.  At this point we have not made a decision about questions regarding potential partial refunds for either meal plans or room charges. A decision on this issue will be made and communicated no later than April 3.

 

As a reminder, the following decisions remain in place:

 

  1. Holy Family College’s spring break remains extended through Friday, March 20
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  2. In-person classes will be moved to online or other alternative delivery formats beginning Monday, March 23 through Monday, April 13 (while we are hopeful that we will be able to resume in-person classes beginning on April 14, there is a real possibility that all classes may need to continue with online or other alternative delivery format passed this date). Faculty are using the extended spring break period to identify ways to continue their courses online or in alternative delivery formats (resources are being prepared that are being shared with faculty, and any questions by faculty regarding individual courses can be directed to the Dean of their School).

  3. Our expectation is that resident students will remain home during this extended spring break, and as they work on their online courses March 23 through April 13 (again, there is a real possibility that this expectation for students remaining home may need to be extended beyond April 13). Students with special circumstances that may need to request an exception and remain in on-campus housing may do so by contacting Rachel Fischer, Dean of Students, at Rachel.fischer@holyfamilycollege.edu . Students requesting housing during this time will need to complete a voluntary housing request form at this link https://forms.gle/C4iW45yAXCTjQVMW7 . Students should also communicate any special circumstances to Rachel Fischer, Dean of Students, at Rachel.Fischer@holyfamilycollege.edu.
  4. The rest of our spring athletic season schedules have been canceled.

  5. We are requiring all internal meetings to be held in a space that will allow all participants to practice safe social distance measure OR to conduct the meeting via telephone or online platforms.  Our IT and HR areas are currently working on recommended platforms for holding meetings in a virtual manner and will be providing additional guidance on preferred platforms and access to those platforms for all employees soon.

  6. All on-campus events (not including internal meetings) are postponed (and may need to be cancelled) through April 13. This means that our annual Gala scheduled for April 4 is postponed and may have to be canceled. With the CDC now recommending that any event with 50 or more attendees be rescheduled or cancelled for the next 8 weeks, we most likely will need to alter our current plans for events after April 13 including Academic Symposium and Commencement. Any future decisions regarding events past April 13 will be made as soon as possible in the coming several days.

  7. The College will continue with the following requirements for employees:
    1. If you have traveled to a Level Three or Two area or you were recently on a cruise ship (you may view the CDC travel health notices at this link https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html) or you believe you may have been exposed to the COVID-19 virus, we are requiring all to self-isolate for the recommended period of 14 days prior to returning to campus. Students should notify Rachel Fischer, Dean of Students, at Rachel.Fischer@holyfamilycollege.edu if you believe you need to self-isolate or with questions regarding other special circumstances. Employees should notify RK Greening, Director of Human Resources, at  RK.Greening@holyfamilycollege.edu if you believe you need to self-isolate or have questions regarding other special circumstances.
    2. All employees are asked to stay home if they are ill or exhibit symptoms such as a fever or extended coughing. Anyone with a respiratory or other health condition should take all necessary precautions and seek medical advice from a medical professional.  
    3. We continue to remind all to practice the following precautions:
      1. Practice safe social distances: 6 feet or 2 meters.
      2. Avoid shaking hands or hugs (use other forms of acknowledgement instead: wave, nod, etc.).
      3. Wash your hands often (use soap and water for a minimum of 20 seconds) especially after blowing your nose, coughing or sneezing, prior to preparing or eating food, after contact with animals or pets, and after using the restroom.
      4. Cover your mouth with a flexed elbow or tissue when coughing or sneezing.

President’s Cabinet will continue to actively monitor the guidelines from the Manitowoc County Health Department, the Wisconsin Department of Health Services, the Centers for Disease Control (CDC) and Prevention, the World Health Organization, and other city, county, state and federal agencies.

Any updates to these decisions will be communicated via email and posted on the College’s COVID-19 Updates web page. Please monitor your college email address regularly.

Together, as a College family, and with faith that God will guide us through this complex time, we will continue to do all we can to best serve our students, each other, and our community.

 

Peace and All Good,

Dr. Robert B. Callahan
Holy Family College President