To all members of the Holy Family College Community:
This continues to be a very difficult and anxious time for our College family, our state, our country and many areas of the world. I want to offer my heartfelt thanks and appreciation to all for your prayers, your patience, your flexibility, and your creativity as we all work together to keep each other safe while continuing to serve our students. Thanks to your dedication, commitment, and perseverance we will successfully navigate this crisis!
The Governor of Wisconsin and the Wisconsin Department of Health Services recently issued a “Safer at Home” order that requires all organizations in Wisconsin to continue all measures related to controlling the spread of the COVID-19 virus through April 24. After consultation with faculty, staff, students and trustees, President’s Cabinet believes it to be in the best interest of the health and safety of all within our College family along with our Franciscan Catholic responsibility to do our part to aid our community, the region, and the world during this health crisis to implement the following decisions:
- In-person classes will continue in online or other alternative delivery formats through the end of the Spring Semester.
- Resident students are expected to remain home for the remainder of the Spring Semester. We will provide resident students a refund of 100% of the “unused” portion of the weeks remaining in the Spring Semester for room and board charges as of March 16 through the end of the semester. A “move-out” plan along with plans for resident students to store their items at the College is being finalized and will be communicated soon. Students with special circumstances that may need to request an exception and remain in on-campus housing may do so by contacting Rachel Fischer, Dean of Students, at Rachel.Fischer@holyfamilycollege.edu. Students requesting housing during this time will need to complete a voluntary housing request form at this link https://forms.gle/C4iW45yAXCTjQVMW7. Students should also communicate any special circumstances to Rachel Fischer, Dean of Students, at Rachel.Fischer@holyfamilycollege.edu.
- Any resident students that need to retrieve computers, textbooks or other items pertinent to completing their coursework should reach out to Rachel Fischer, Dean of Students, at Rachel.Fischer@holyfamilycollege.edu and we will work to get those materials to you as quickly as we can.
- Commencement and all in-person celebrations for our pending newest graduates have been postponed. We plan to hold an in-person Commencement in December for all 2020 graduates. Additionally, 2020 graduates will have the option to participate in Commencement in May 2021. These decisions were extremely difficult. We so value all of the achievements and accomplishments of the Class of 2020! You have contributed much to our College family during your College journey and we pledge to celebrate this milestone with you in holding these events in the future. We also are working hard on alternative virtual celebration opportunities yet this spring (for example we believe we still may be able to hold a virtual Tassels and a Toast event, a virtual Annual Awards event, etc.). More details on those plans will be shared in the coming days.
- All employees who can do so will be required to work from home through April 24. This includes faculty and staff, both salaried and hourly. Each President's Cabinet member will work with employees in their areas to identify positions/work that is essential to maintaining necessary operations of the College and must be completed on-campus. Employees whose position/work is deemed essential to maintain necessary operations of the College will work with their supervisors to assess if all or part of their work will be required to be on-campus. Additionally, supervisors of employees that must work on-campus will be flexible in scheduling on-campus work as is reasonable. Employees whose position/work is deemed to be able to be completed from home will work with supervisors to identify the most effective ways for work to be completed from home. This may include creative approaches to coming to campus to return finished work projects and taking home additional work projects. In the interest of all of us doing our part to protect the health and safety of all in our College family we encourage everyone to limit any time in a campus building to the absolute minimum needed and to practice all safe social distancing measures at all times. Any employees that have concerns regarding their work arrangements should contact RK Greening, Director of Human Resources, at RK.Greening@holyfamilycollege.edu .
- All employees (both salaried and hourly) will be paid for their typical work schedule through April 24. This decision may need to be altered past April 24 as the situation continues to evolve.
- Students are not allowed to work in any on-campus positions during this period. However, HFC Works student workers will be credited for the weekly 10 hours of work requirement to continue to receive the tuition-credit as outlined in this program without interruption for the remainder of the spring semester.
- All on-campus events (not including internal meetings) are postponed (and may need to be canceled) through the end of May. This means that our annual Gala scheduled for April 4 is postponed (planning for a potential Gala in the Fall Semester is underway and details will be shared when available). Additionally the President’s CEO Breakfast scheduled for May 6 is canceled.
- Access to campus buildings will be restricted to employees whose work must be completed on-campus and for periodic pick-up and drop-off of materials needed to continue work from home. All entrances to all campus buildings will remain locked at all times. This means main buildings will remain closed for student-to-student, faculty-to-student, and staff-to-student interactions. Additionally students approved to remain in on-campus housing will be moved to Chiara Hall and will only have access to that building (students with questions regarding on-campus housing should contact Rachel Fischer, Dean of Students, at Rachel.Fischer@holyfamilycollege.edu). We will continue to suspend the offering of Mass and all group prayer during this period.
- Faculty are asked to continue using the E-alert system and all practices related to notifying our Student Success Team (who will continue their work remotely) regarding student issues that come to their attention.
- A plan is being developed regarding College operations past April 24 and that plan will be communicated as soon as it is finalized.
- All students, faculty, and staff are reminded to check their College email regularly for further updates. We also will post decisions on this webpage holyfamilycollege.edu/coronavirus (which also can be accessed via a link from www.holyfamilycollege.edu). We will continue to send messages “to check your email” when decisions are announced on our RAVE alert system and on our College Facebook page.
As a reminder, the following decisions remain in place:
- The rest of our spring athletic season schedules have been canceled.
- We are requiring all internal meetings to be held in a space that will allow all participants to practice safe social distance measure OR to conduct the meeting via telephone or online platforms. Chris Vigue and Patty Huettl are available to assist with setting up Zoom accounts for those still needing assistance with access to that platform.
- The College will continue with the following requirements for employees:
- If you have traveled to a Level Three or Two area or you were recently on a cruise ship (you may view the CDC travel health notices at this link https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html) or you believe you may have been exposed to the COVID-19 virus, we are requiring all to self-isolate for the recommended period of 14 days prior to returning to campus. Students should notify Rachel Fischer, Dean of Students, at Rachel.Fischer@holyfamilycollege.edu if you believe you need to self-isolate or with questions regarding other special circumstances. Employees should notify RK Greening, Director of Human Resources, at RK.Greening@holyfamilycollege.edu if you believe you need to self-isolate or have questions regarding other special circumstances.
- All employees are asked to stay home if they are ill or exhibit symptoms such as a fever or extended coughing. Anyone with a respiratory or other health condition should take all necessary precautions and seek medical advice from a medical professional.
- We continue to remind all to practice the following precautions:
- Practice safe social distances: 6 feet or 2 meters.
- Avoid shaking hands or hugs (use other forms of acknowledgement instead: wave, nod, etc.).
- Wash your hands often (use soap and water for a minimum of 20 seconds) especially after blowing your nose, coughing or sneezing, prior to preparing or eating food, after contact with animals or pets, and after using the restroom.
- Cover your mouth with a flexed elbow or tissue when coughing or sneezing.
President’s Cabinet will continue to actively monitor the guidelines from the Manitowoc County Health Department, the Wisconsin Department of Health Services, the Centers for Disease Control (CDC) and Prevention, the World Health Organization, and other city, county, state and federal agencies.
Any updates to these decisions will be communicated via email and posted on the College’s COVID-19 Updates web page. Please monitor your college email address regularly.
Peace and All Good,
Dr. Robert B. Callahan
Holy Family College President